Fundamental Rules

Rotterdam-Japan Club

6th October, 1987

Objective Cultivation of friendly relations between senior Japanese and Dutch businessmen in the Rotterdam area by being open to the mutual cultures, and for exchange of information.

The Board A Dutch and a Japanese Co-Chairman, an Events specialist, a Treasurer and other General Committee Members, appointed by the Board from Club Members, who preferably have been a regular member of RJC during at least one year.
The term of office is maximum 5 years.  A second term is allowed on the basis of a unanimous decision of the Board.

Director, responsible for day to day management, is appointed by and reporting to the Board.

Members Approximately 80 individual members selected on a personal basis. The division of Japanese and Dutch membership is approximately 50/50. On occasion and in deserving cases the Board may decide to admit a non-Japanese or a non-Dutch Member.

In principle no more than 10 % of the Japanese or Dutch Members may be of the same professional sector.

Active participation is a requirement. A member who does not participate in club gatherings regularly, will be asked to withdraw. In principle only a single pair of Dutch and Japanese Membership per company is permitted, but in deserving cases the Board may decide to grant an exception such as two Dutch members when they have no Japanese in a company.

Events The standard events are Lunch Meetings with guest speakers, held 3 or 4 times a year from 12:00 to 14:00 hours, usually at some restaurant in Rotterdam.
Other activities are a New Year reception and an Annual Excursion. A member, who has registered for an event, but is unable to attend, can send a deputy in his stead only when the member asks in advance. Guests are not allowed, except for (with Board permission) visiting senior persons from Japan and potential new Members.

Contributions The Admission Fee for new members is € 50.00 and the Annual Membership Fee is  € 300.00, which include the original Annual fee, 4 Luncheon Fees and contributions to the cost of the New Year’s Party and Annual Excursion.  A new member joining on or after 1st September of a year needs only pay half the Annual Membership Fee. Whenever a member leaves the RJC, there will be no entitlement to a refund of (part of) the Admission Fee or Annual Membership Fee. When changes of membership within a same company / organization take place, a successor will pay only the admission fee (and no annual membership fee for that calendar year).

All payments are to be made into the RJC-account no. with the ABN-AMRO Bank, Rotterdam.

Associate Members Upon request a Member who has actively participated in Club events, may be accepted as Associate Member after retirement from business. The annual fee of Associate Membership is 80% of the regular fee. The total number of Dutch or Japanese Associate Members shall not exceed 10% of the number of Dutch or Japanese regular members.

Honorary Members
a) The founding Board Members and Secretary of the RJC
b) The Ambassador of Japan for the duration of his / her stay in The Netherlands.
c) Any specifically deserving person the Board may wish to appoint at its discretion from time to time.

Observing Member
A person, who due to the specific nature of the environment in which he/she is working (e.g. the Japanese Embassy or a Government Agency) is not permitted to become a full Member, may be appointed and/or terminated as Observing Member by the Board at its discretion. Although an Observing Member will be exempted from paying the Admission Fee and the original Annual Membership Fee, he/she will be obliged to pay the 60% of the regular Annual Membership Fee in order to contribute to costs of all events he/she participates in.

September 2019